Event planning and production
Conferences, galas, launches and festivals. You tell us what the day has to achieve. We work out the rest and stand at the back making sure it happens.
No charge to talk it through. We reply within one working day.
What we run
The room changes, the running order changes, the job does not. Pick one to see what it involves.
The hardest part of a conference is not the day, it is the six weeks of registration, speaker chasing and stand allocation before it. We take all of that, and on the day you get a floor plan that works and a schedule that holds.
An award night lives or dies on pace. We build the running order backwards from the last award, rehearse the handovers, and keep the room moving so the speeches land while people are still listening.
Outdoors adds weather, crowds and a licence. We plan for all three, write the documents the council asks for, and have a wet weather version ready that nobody has to invent on the morning.
A panel is only as good as its brief. We work with the chair on the questions, get the panellists in a room beforehand, and make sure the audience microphone reaches somebody before the moment passes.
Smaller, but the fiddliest to get right, because the room has to change shape three times before lunch. We handle the layout, the materials and the food, so the facilitator only has to facilitate.
What we handle
This is the part of an event that is invisible when it goes right. All of it sits with us unless you would rather keep a piece of it.
How we think about it
Everything else is negotiable. The date is not. So we plan backwards from the door opening, and every decision gets a date by which it has to be made. That is the whole method, and it is why the last week is quiet rather than frantic.
How we work
You send what you know, even if that is only a month and a rough number of people. We reply within one working day with questions, not a price list.
A written proposal: what the day looks like, hour by hour, and what each part costs. Nothing hidden in a line called sundries. You can take any part out.
Venue and suppliers contracted, deposits paid, and a plan with every decision dated. You get one document that is always current, and one person who answers the phone.
We are there before the first supplier and we leave after the last van. You are a guest at your own event, which is the point of hiring anybody.
Final invoice, attendance numbers, feedback, and an honest note on what we would change. That note is what makes the second one better than the first.
Recent work
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Send a brief
Fill in what you know. A month and a rough headcount is enough to start with, and we would rather hear from you early than fully formed.
Questions
Six months for anything over two hundred people, three for a smaller day. We have taken on events with six weeks to go, but the venue choice narrows quickly and the price does not improve.
A flat management fee agreed before anything is booked, not a percentage of what you spend. A percentage rewards us for spending your money, which is the wrong incentive.
No. Supplier quotes reach you exactly as they reach us, and you can use your own suppliers wherever you already have them.
Yes, and it is common. Some clients keep the guest list and the content and hand us the room, the suppliers and the day itself.
Something usually does. A speaker misses a train, a screen fails, the rain arrives an hour early. The plan carries a version of the day for each of those, so the fix is a decision already made rather than one invented on the spot.
Yes. If the venue is already contracted we work to that contract, and we will read it properly, which is more than most people do before signing.
Send the brief. You will hear back within one working day, from somebody who has read it.
Send us a brief